Every project begins with hope. A project management consultant believes it will all run so smoothly. But to his surprise, common pitfalls crop up at every turn. With some early signs, such time and resources can be saved. Here are some common project pitfalls and how to avoid them.
Poorly Defined Goals
Unclear goals in projects make it challenging to accomplish. Teams are unclear about what to deliver or perform in case of unclear goals. One needs to communicate with stakeholders so that the goals are very clear and communicated with all the stakeholders of the project. Asking appropriate questions will ensure that everybody works in the same direction.
Poor Knowledge
It sometimes happens that a project requires specific skills that the team lacks. This can result in a gap that derails the project. Project managers should establish the skills set within the team at the outset. If such gaps exist, they should acquire training for them or hire specialists in the areas where there could be gaps.
Lack of Accountability
Sometimes, projects may stall when team members do not know their roles. Every team member should know their responsibilities. A simple understanding guides the team toward common goals and keeps everyone focused.
Neglect of Risks
Every project has risks. Neglecting potential problems results in serious setbacks. Project managers should review risks to formulate plans for risk management. Gathering data helps identify risks early enough so that they can be handled proactively.
No Contingency Plan
Even with proper planning, things often do not go according to plan. The lack of some contingency plans leads to the incumbent postponement of progress. A project management consultant must develop some contingency plans from the very start. The identification of potential obstacles and preparation of solutions keep the project on track.
Poor Communication
Proper communication is the key to a successful project. Misinterpretation of information can result in missed deadlines and confusion. Project managers should convey their goals and expectations to each person concerned. Proper communication brings out teamwork, higher morale, and many more such positive results.
Unachievable Deadlines
Project managers should not set impossible deadlines. Nothing can demoralize a team. Project managers should discuss deadlines transparently with the stakeholders. Reasonable timelines make teams work better and more effectively while being more energetic and enthusiastic.
Insufficient Budget
Projects seldom get sufficient funding. Project managers need to identify needs and seek budget approval before commencing a project. Resource management must be put into application in the course of the project to ensure money does not run out.
Low Stakeholder Engagement
A disengaged stakeholder slows the project. Project managers should communicate freely and encourage feedback. This ensures everyone is kept informed and hence invested in the success of the project.
Project management is quite a challenge, but if one recognizes the pitfalls and makes attempts to avoid them, then it is not too far off to reach for the success of these organizations. Vinayak Consultancy Services is there to lead the way through the intricacies of project management.
